Under the supervision of the Director of Administration, the Administrative Associate shall perform the following duties:

General Administration

• Coordinate procurement and requisition processes with CAPRI’s vendors to ensure timely procurement and execution
• Provide high-level administrative support to the directors and direction to junior personnel as required
• Assist in ensuring compliance with local laws, policies, procedures, and guidelines
• Oversee the maintenance, repair, and replacement of office equipment and furniture
• Plan, schedule, and execute office-related events
• Perform other related duties as required (e.g., raising travel requests and other travel-related actions, monitoring accounts and payment to vendors and contractors, etc.)
• Perform other (administrative) duties as required

Event Planning

• Plan and coordinate special meetings and events
• File for expenses and track associated invoices and receipts

Bookkeeping and Budgeting

• Assist in developing CAPRI’s work program and budget
• Keep records for petty cash expenses and track balance